Microsoft Teams

Microsoft Teams is a platform that combines workplace chat, meetings, notes, and attachments. Since it is part of Office 365, it integrates seamlessly with other Office 365 applications such as Skype for Business, OneNote, OneDrive, etc.

The basis of Microsoft Teams is allowing users to create teams of chosen individuals and allow each team a collaborative workspace. The central feature are chatrooms for each team, this allows a common space for all team members to communicate with each other, share ideas, or discuss issues. Users can message individuals privately as well. Other features include setting up setting up meetings and sharing files within a common team area.

Access

There are two ways to access Microsoft Teams:

Web Portal

Log in the Office 365 Web Portal using EM-LOGON@ad.ucla.edu as your user name.

Click the upper left waffle icon for a menu of Office 365 Applications, click Teams.

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A new browser window will appear and Microsoft Teams will load.

Desktop Application

Download the appropriate installer for your operating system (Windows or Mac). Login using EM-LOGON@ad.ucla.edu as your user name.

Note: If Microsoft Teams is unable to launch, please make sure you have all the latest patches and updates for your operating system installed.

Tabs

The left column strip is populated by Tabs, this is your main navigation area around the different features of Microsoft Teams.

The default tabs are:

  • Activity - A live feed of any chat mentions or private messages you have received
  • Chat - Private messaging between individual users
  • Teams - Displays teams you are in and chat channel for teams
  • Meetings - Upcoming meetings for the week and scheduling meetings for teams and/or individuals
  • Files - Allows you to view shared files with your teams and individual OneDrive account

Creating Teams

As the product name implies, Microsoft Teams is centered around users creating teams to work together in a collaborative platform. You can create your own private teams by clicking on the “Add team” located at the bottom left, then clicking on Create Team.

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You will be prompted to name your Team, add a description and setting the privacy of your team. By default teams are private, allowing only owners to add members to the team. Setting a team to Public means it becomes open to everyone in the AOS department.

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Private Conversations

If you wish to have a private conversation with another user, click on the Chat tab on the left navigation strip.

You can search for individual names on the search field located above the list of suggested users. Clicking on the individual's name will allow you to chat with them on the main window.

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Additionally, you can video chat, voice chat or add additional people to the private conversation on the upper right corner.

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T-Bot and Additional Help

If you require some additional help, Microsoft Teams has T-Bot at your service. T-Bot is an automated bot that can help you with navigating and exploring more features of Teams. Ask a question or type a keyword or phrase and T-bot will find an answer.

T-Bot is located under your Chat tab.


Microsoft Teams help documentation

Video: Onboard your teams

Video: Teams and channels